MyMinds Living Lab case - evaluation of the Enterprise Content Management System


In this project, the current Enterprise Content Management System (ECMS) of iMinds, called MyMinds,
will be evaluated and insights will be gained in the potential of MyMinds 2.0.
The primary use case of MyMinds is to manage, store, preserve and deliver content
and documents, related to research processes in a secure environment and to enable
collaboration and project related communication during the whole project lifecycle.
Also, the ECMS is used as central document storage for the staff members for storing
work process related documents and files.

However, multidisciplinary research teams often face challenges concerning communication,
coordination and collaboration processes as members usually have different educational
backgrounds, speak different domain-specific languages and use different work processes.
Furthermore, members use their own applications to optimize their work processes within
the context of their own organization.

The current MyMinds ECMS has grown and evolved over time and is actively used by a
considerable number of users on a daily basis. To adapt the platform to evolving work
processes as well as technology, iMinds IT is looking to evaluate the MyMinds platform as is,
in order to be able to define which user needs a new version of this platform should primarily
address, in which form this should be done and what components it could be built with.

In this exploratory Living Lab project, iMinds wants to collaborate with current end-users of MyMinds and shape potential use cases of MyMinds 2.0. More concretely, this living lab project aims to shed a light on: 

  • the primary target audiences and their (common) needs
  • the potential use-cases that tackle these needs
  • the solutions current users use to satisfy their needs
  • priotisation of use-cases by members of the MyMinds community

Duration of the project

The project runs from 09/03/2016 - 30/09/2016.

Staff involved

  • dr. Dimitri Schuurman
  • Karel Vandenbroucke

Financed by

  • iMinds