Apply for PhD Defense

To defend your PhD dissertation, take the following steps:

1. Check any possible changes

  • Make sure you didn't make any unreported changes during your PhD track.

2. Finish your Doctoral School

  • Finish your Doctoral School procedure on your personal Doctoral School page. Read how.
  • If you apply for the Doctoral School diploma, keep the proof.

3. Check the deadlines

4. Fill out the submission form

This form also contains following information:

  • Requirements to apply
  • Assembly of the exam committee
  • Date suggestions for the internal and public defense (if dates are mentioned on the submission form, a chairman has to be appointed)

5. Submit your dissertation

  • At the latest one day before the Faculty Doctoral Commission meets, submit your doctoral dissertation in pdf + hard copy to the Faculty Student Administration : email :
  • After the faculty board : deliver a hard copy of your dissertation to all members of the exam committee (ask if necessary)

6. Internal defense

Counting from the day of the Faculty Board meeting, your PhD examination committee will have at least 30 days to evaluate your dissertation.

One week before the internal defense, the Faculty Student Administration will send you the reports of the jury members.

  • Prepare your internal defense based on the review reports
  • The internal defense (max. 3 hours) is dedicated to assessing the originality of your research, to evaluate your knowledge, to clarify technical aspects and to come to a general appreciation of your PhD research and you as a PhD candidate. 
  • The internal exam results in 3 possible outcomes: 
  1. Admission to public defense (no changes or minor changes requested) within 60 days after internal defense
  2. Admission to public defense, provided that specific changes are performed in the manuscript. You should be able to perform those changes within a reasonable amount of time: at least 1 month, maximally 3 months. The examination committee needs to re-assess the modified manuscript and give final green light for admission to the public defense.
  3. No admission to the public defense. Resubmission of a new version of the PhD needs to wait for at least a year. 

What's next?

The Faculty Student Administration keeps you updated about what to do after the Internal defense,