How to submit an application for admission?

  • Carefully read the information here-below prior to starting the online application.
  • Make sure that you have a pdf-version of the required documents you will need to upload. You will need to upload your diploma and your transcripts.
  • By completing the online application, you confirm that you have read, understood and accept the admission requirements.

Before starting the online application, please read the below information first

  • Take into account that there is a deadline. Before the deadline, you are required to submit the application package 
  • You can apply for a specific academic year. You cannot apply for a semester
  • You are required to upload your diploma and transcripts (in .pdf format). 
  • Applications are individual. A file number is assigned to each applicant
  • The processing of your application may take an average of 3 months after you have submitted your complete application package

 

Start the online application 

 Required documents

Your complete application, including legalised documents, should be received by the Registrar's Office before the deadline
Please be aware that the Registrar's Office can ask you to hand in or present your original application documents any time during the application or enrolment process. If you fail to do so, you cannot be enrolled.
  • Applying at UGent is free of charge.
  • The list here-below is an overview. Depending on the programme that you are applying for and the origin of your diploma, you need to submit specific documents:
    1. A legalised copy of your basic diploma and its transcript of records or diploma supplement (detailed information is available on the legalisation-page)
    2. A translation of these documents into Dutch, French, German or English, translated by a sworn translator
    3. If you have never studied at a university before, the form "Declaration of access to a university bachelor programme in the country where the diploma was awarded for the purpose of access to a bachelor programme at Ghent University": correctly filled in
    4. A copy of your passport (for most applicants it must be the international passport, if you are from the EU, the local identity card can also be accepted)
    5. The diploma supplement or equivalent: this is an overview of all courses taken, with the achieved outcome and the number of teaching periods. If no diploma supplement is issued by your university, you should add the official study programme (syllabus) describing the content of the subjects. If a webpage to the official course description is available, this may also be added. If the supplement was added in the educational background, you do not need to upload it a second time.
    6. If you are a refugee: an original letter stating that you are a refugee
    7. Proof of Dutch / English proficiency, depending on the programme that you are applying for. This document is to be submitted at the latest upon enrolment.
    8. Chinese applicants: an original APS certificate (if applicable). For more information: www.ugent.be/chinesestudents
  • Enclose any documents that can add value to your application (certificates of programme-related courses, letter of motivation, ...). If you are applying for a programme at the Faculty of Economics and Business Administration or the Faculty of Engineering and Architecture it is strongly recommended to also submit a GMAT and/or GRE score

Not yet graduated before the deadline?

You need to start the application procedure and you also need submit your application before the deadline. You do not need to wait until you graduate. Instead of the legalised diploma and final transcripts/diploma supplement, you are required to submit upon application:

  • an official declaration from your school/university confirming the expected graduation date and the exact name of the diploma that will be awarded
  • your most recent transcript

If your application was successful, you are accepted at Ghent University and you will receive a letter of admission. This letter will mention that you will be required to submit a legalised copy of your diploma upon enrolment

You cannot enrol if you have not yet obtained the diploma on the basis of which you have been granted admission.

Letter of admission

When your application was successful, you will receive a letter of admission. This letter enables you to:

The letter of admission will state the following information:

  • Your details and file number (reference)
  • the programme that you were admitted to, and the faculty where the programme is organised
  • the date when the decision was made by the Faculty
  • the academic year in which you are admitted
  • information about enrolments

Deferred admission

It is possible that you have received a letter of admission, but that due to circumstances, you need to defer your admission (to the next academic year). You will need to make a new enrolment application for the same programme but for the new academic year. You will not need to resend your legalised documents (if these were correctly submitted already).

The request will be reviewed and when successful, you will receive a letter of admission for the new academic year

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