Exchange programme for incoming students

Exchange students are students that only stay at UGent for a limited time as part of an exchange programme (for example Erasmus) but are registered and pursuing their diploma at their home university.
Learn more about studying or doing research at a top-ranked faculty in the charming city of Ghent (pdf, 6MB).

Applicants that are not enrolled as students in their home university should contact the hosting UGent department. They will need to arrange your registration as a visitor.

OnBoarding@FBE 2024

Special programme for new incoming students on 8 & 9 February, 2024.

Submission deadlines

  • Exchange for regular curriculum components (courses, thesis): consult the submission deadlines before the start of the application procedure for studies
  • Exchange for a research stay: submit your application at least two months prior to arrival

Documents required for application

  1. Learning Agreement
  2. Language certificate
  3. Transcript of Records in English

1. Learning Agreement

There are different versions of the learning agreement according to the type of exchange. Please use the the table below to select the correct learning agreement template.

Does your institute have an agreement with our faculty (check it here)?

What type of exchange do you plan? for courses and/or master thesis for an internship or research stay for courses and/or master thesis for an internship or research stay
Are you an EU citizen? EU non-EU EU non-EU not applicable* EU non-EU
correct template Learning Agreement Learning Agreement Learning Agreement   Learning Agreement   Learning Agreement Learning Agreement

*no ECTS credits can be awarded without agreement between partners

2. Language requirements

Applicants need to provide one of the following certificates (these Faculty of Bioscience Engineering requirements  differ from the general UGent rules):

  • TOEFL IBT 80
  • TOEFL PBT 550
  • ACADEMIC IELTS 6,5 overall score with a min. of 6 for writing
  • CEFR B2 Issued by a European university language centre
  • ESOL CAMBRIDGE English CAE (Advanced)

Please note that for an internship or master thesis, these rules can be overruled by the promoter at the UGent hosting department.

A certificate indicating English was your language of instruction is no longer accepted.

Exemption language certificate

  1. Applicants who obtained a diploma (Secondary Education, Academic Bachelor Degree, Master Degree) at an institution in the Flemish Community
  2. Applicants who are nationals from or have obtained a bachelor and/or master degree in a higher education institute with English as mode of instruction in USA, Australia, New Zealand, United Kingdom, Republic of Ireland or Canada. Latter a certificate that the mode of instruction was English has to be submitted.

3. Transcript of records

An official list of the courses you followed with exam results issued by your home institute.

Application procedure

The application procedure differs depending on the type of exchange you choose (you are able to combine the different types of exchange).

View the tutorial guiding you through the procedures.


  • Check our faculty rules concerning courses and courses offered at our faculty here.
  • Make sure the selected courses do not overlap in time (course schedules to be found in the upper right hand corner of the study guide screen)
  • Complete the online application procedure .

Master dissertation

Internship/research stay