Hall rental for events: Ghent University locationsLooking for the perfect venue or meeting room for your event? Rent various halls and spaces at Ghent University, available for students, staff, external organisations, and companies.
Hall rental for events: Ghent University locations
Looking for the perfect venue or meeting room for your event? Rent various halls and spaces at Ghent University, available for students, staff, external organisations, and companies.
Our most popular venues
Below, you can find some of our most popular venues for room rental. We are sure to have a space that meets your needs for your next event, meeting, workshop, or other activity.
You can find the full list of all available locations via lokalen.ugent.be
The Aula Academica, the monument you also see in our logo, is being renovated along with the surrounding buildings into a conference center. The Aula is currently closed, with reopening scheduled for 2027.
Ufo (University Forum) hosts our largest auditorium (1,000 people) and a spacious foyer, ideal for receptions, information fairs, and more. There is ample parking under the building.
The Boekentoren offers various spaces for education, scientific and cultural activities, and limited events such as meetings and presentations. The Belvedere (top floor) provides a unique panoramic view over the Ghent skyline (maximum 40 people).
GUM and the Botanical Garden offer unique venues: the FORUM on the fourth floor (90 people) and the PALMARIUM, a beautiful greenhouse in the middle of greenery (200 people).
This beautiful study center for architecture and art offers two spaces. The Auditorium Vandenhove (114 people) is ideal for educational, scientific, or cultural activities. The Jury Room Vandenhove is suitable for smaller meetings (8 people).
Prices 2026 (not yet indexed, only new prices for technical assistance)
Online application
Submit your request at least 3 weeks in advance. To request a room or a venue, you must first register or log in online via the TimeEdit application on lokalen.ugent.be
Once logged in, you can view available locations and submit your request.
Keep track of your request status under ‘My Reservations’, as no automatic emails are sent regarding approvals or rejections.
Please note: The reserved time must also include sufficient time for setup, cleaning, and tidying up. Unexpected extensions may incur additional costs and/or interfere with subsequent bookings.
Technical support: Not all venues are equipped for hybrid activities. Technical support is available in a limited number of venues. For more information, contact multimedia@ugent.be
Catering: You must arrange your own caterer at all locations. View our recommendations for sustainable catering.
