Generic Code of Conduct for the processing of personal data and confidential information

The Generic Code of Conduct for the processing of personal data and confidential information at Ghent University is an internal code of conduct applicable to all employees, whether they are voluntarily or contractually affiliated with Ghent University, as well as to all Ghent University students.

Whenever Ghent University collaborates with external partners, they may also be contractually bound to ensure compliance with the Generic Code of Conduct.

Among other things, the Generic Code of Conduct lays down rules subject to which personal data and confidential data may be accessed or used. It may be noted that the Generic Code of Conduct supplements other existing regulations, in which connection, special mention needs to be made of the ‘regulations for the proper use of the IT infrastructure of Ghent University’.

Wherever necessary, the Generic Code of Conduct itself may be supplemented with codes of conduct with a focus on specific applications and processing operations.

Finally, the Generic Code of Conduct also provides for possible measures and sanctions that may be imposed against persons who actively, knowingly and repeatedly violate the Code of Conduct.

This is part of the general data protection policy (the policy on the lawful and secure processing of personal data) that is implemented within Ghent University. To ensure this, Ghent University has appointed a Data Protection Officer who is empowered to monitor the lawful and secure processing of personal data at Ghent University.