Exchange Internship

Klik hier voor de Nederlandse versie.

waarschuwingThis website is meant for students who are currently enrolled in an English Master's programme at the faculty of Bioscience Engineering at Ghent University. If you are studying at another university and are interested to come to our faculty for an exchange programme, click here.


A short roadmap is displayed in the figure. Underneath you can find more detailed information on every step. Download the timeline.

Timeline exchange internship

1. Information session

  • Find the slides and recording of the information session on this site.

2. Mobility Grants

Depending on your situation, there are different possibilities for mobility grants

Combination of scholarships and mobility grants

Mobility grants


3. Internship Proposal & Internship Contract (FSA)

Follow the instructions on the webpage for internship to establish your internship proposal and contract.

4. Exchange Application


  • Go to
  • In the menu on the left, go to the academic year of your exchange:
    • Curriculum
    • Exchange
    • New application

Some important guidelines for your application:

  • Mobility type: select 'Traineeship'
  • Funding: select the applicable funding for your mobility
    • Scholarship Ghent University bilateral agreement (this includes VLIR-UOS!)
    • Erasmus+ traineeship
    • Own resources (if you don't receive any mobility grant)


Exchange deadlines for internship


After your registration in Oasis, send an e-mail with the approval of the internship coordinator to to get selected for approval in Oasis.

All Ghent University students who spend part of their study programme abroad must register as exchange student in Oasis at least 6 weeks before departure. (Education and Examination code, article 46 §4)

5. Exchange Curriculum

Fill in a new exchange course 'Practical training in the framework of the internship'. Some important guidelines:

  • Number of ECTS credits of the exchange course = number of credits of your UGent Internship course - 2
  • Indicate that the internship course from your master programme in Ghent is realised partly abroad.

6. Learning Agreement

  1. Download the template for Learning Agreemen for Traineeship.
  2. Fill in all the required fields and sign the document.
  • Contact person sending institution: academic promoter.

7. Application mobility grant (destinations outside Europe, including VLIR-UOS)

If you want to apply for a mobility grant outside Europe (including VLIR-UOS), you have to submit a portfolio.

Deadline portfolio = first week of March

8. Confirmation of Stay

  1. Download this document in Oasis.
  2. Let the part arrival sign as soon as possible after your arrival. Upload in Oasis in your exchange application as a type 'Verblijfsperiode-aankomst'.
  3. Let the part departure sign at the end of your internship. Upload in Oasis in your exchange application as a type 'Verblijfsperiode-aankomst'.

9. Evaluation

Follow the guidelines on the webpage for Internship for your evaluation at Ghent University.


Am I insured during my stay abroad?

  • For your health insurance, you should contact your own health insurance fund.
  • Through your enrolment as a student at Ghent University, you are insured as regards your physical accidents during university activities.
  • Through your enrolment as a student at Ghent University, you are insured as regards your civil liability during university activities (does not include journey to and from university activities)


Feel free to contact us via .