Hall hiring

Want to organise an activity on one of our campuses? You can do so in Ghent University's centrally managed facilities.

External applicants

External applicants can rent university facilities to organise conferences, meetings, cultural activities, ...

As an external applicant, you must first register or apply via the application below. You can then view the available locations and submit a reservation request.

Employees and students of Ghent University

Academic and non-academic activities for staff and students can be booked through TimeEdit. All info on application, deadlines, conditions and rates can be found in the rental regulations.

Please note: you need to follow up the status of your requested reservations yourself in TimeEdit under 'my reservations'. No automatic emails with approvals or rejections will be sent.

Technical support is only available in a limited number of halls. Not all rooms are equipped for hybrid activities. Staff can borrow materials from the Multimedia Loan Service.


Still have questions or need advice? Contact a booking officer: