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Exchange abroad for degree students

Mandatory registration

  • Registration is mandatory if you go abroad for study, research and internship
  • Register your stay abroad no later than 2 months before departure in OASIS > academic year > curriculum > exchange application
    • in case you have problems finding your study discipline - click tick box 'study programme is not in the list' and then continue selecting the faculty of Political and Social Sciences, ....
    • submit your exchange application and contact rio.psw@ugent.be to check this registration
  • Finally the international support team of UGent will evaluate the application

Travel and health insurance

Information sessions

  • For whom? Degree students going abroad
  • What? Information on the exchange application and funding opportunities for exchanges next academic year
  • When? Dates will be announced
  • Relevant information and presentations can be found on UFORA - Welcome Abroad

Scholarships for stay abroad

UGent scholarships for an exchange within the EU 

Erasmus+ scholarship (for study and internship)  

  • Possible for each study cycle (Bachelor - Master) 
  • Grants for mobility periods totaling up to maximum 12 months per study cycle

UGent scholarships for an exchange outside the EU

Mobility outside Europe for study, traineeship and/or research

Research stay with faculty funding for research in case the research contribute to ongoing research at the faculty PS.

  • Condition and application procedure:

Master’s students can use the mobility fund for international mobility for activities mentioned in Faculty Funding Article 6 (a) or (b) in the framework of research activities with regard to their master's thesis or internship, insofar as these activities contribute to an ongoing research project at the faculty.

Deadline application for funding 1 month before departure.

Your supervisor can contact the faculty director of research (Prof Van Rossem) in that case.

Exchange without a grant (within and outside the EU)

Master Global Studies

  • Students without an Erasmus Mundus Scholarship can apply for an exchange and an Erasmus+ scholarship in the institution of MA1.  Please follow instructions of your sending institution regarding Erasmus + scholarship.
  • Students with a 3rd semester mobility must contact the institution of MA2 for administration and possible scholarships as this will be the sending institution for the 3rd semester mobility. 
  • Students at UGent during MA1 or MA2 with 3rd sem mobility follow the application procedure mentioned above (study abroad)

MA1 EMGS at UGent 

  • Scholarship application during MA2
    • MA1 EMGS at UGent can apply for an Erasmus+scholarship during their Master 2 before February (except for LSE = apply for Mobility outside Europe )
    • Student receiving an Erasmus Mundus scholarship cannot apply for an Erasmus+ credit mobility scholarship, as double funding from the European Commission for the same activity/mobility is not allowed
  • Exchange application
    • Exchange application in OASIS - available from half November onwards
    • Document learning agreement is not necessary for joint degree students EM Global Studies
    • Inform emgs@ugent.be of your curriculum (courses of MA2 in institution) via mail or update your OASIS curriculum after re-enrolment - before 15 of October during your MA2!
  • Additional information
    • Relevant information and presentations on how to apply in OASIS: check UFORA - KMEMGS infosite/content/erasmus and exchange application
    • Information session for EMGS MA1 during Winter School
    • If necessary contact rio.psw@ugent.be for a joint infosession with all students MA1 (half December)

MA2 EMGS at UGent 

  • Follow the Erasmus scholarship application at institution of Master 1. No need to apply as incoming exchange at UGent for Master 2.
  • Document learning agreement is not necessary for joint degree students EM Global Studies. In case your home institution requires a learning agreement please draw up a manuel document. At UGent we do not work with online learning agreements for joint degree students who apply for Erasmus+ mobility scholarship.
  • Inform emgs@ugent.be of your curriculum (courses of MA1 in institution of year one) either via mail or via online form (in draft by DL)
  • Other documents regarding exchange - contact RIO (rio.psw@ugent.be)
  • 3rd semester mobility outside EU - exchange application in oasis and possibility to apply for scholarship at UGent Mobility outside Europe if you are eligible (min. one semester of studies in Ghent on campus) - contact RIO (rio.psw@ugent.be)
  • End of your stay documents for Erasmus scholarship:
    • Forward your document certificate of stay to emgs@ugent.be or rio.psw@ugent.be for a signature 
    • Transcript of Records can be downloaded from OASIS and will be send to the Coordinator in Leipzig.

Internship during EM Global Studies

  • Within EMGS at UGent an internship is only allowed on an extra-curricular basis. Follow the guidelines of the faculty and UGent for voluntary internships
  • As the EMGS programme wants to avoid prolonging study duration of its students, voluntary work placements are not encouraged and will only be allowed during holiday periods.

Winter/Summer School via Blended intensive programme (BIP)

  • Outgoing students who want to apply for a scholarship can register their stay abroad. Please note that students must have attended at least one semester at UGent before they are considered as outgoing students. This means that students in their first year are not eligible to apply for funding for the winter school. Register your stay abroad no later than 2 months before departure in the exchange application in OASIS
  • Incoming students for the Winter School (BIP) need to register as an incoming exchange student. Incoming students who are already enrolled at UGent (so studying at UGent during MA1 or MA2) cannot apply as an exchange student in the UGent studentadministration OASIS. Please contact emgs@ugent.be to receive approval of your documents such as learning agreement for this short mobility programme. An online learning agreement will not be used in this situation.

Master Sociology (EN)

For more information you can contact socio_englishmaster@ugent.be and internship.socio@ugent.be

Don't forget to register your stay abroad when you plan an internship abroad!

Master Conflict and Development (EN)

Currently only research stays abroad are possible, no exchanges for study (except blended intensive programmes) nor (voluntary) internships. 

  • Contact the supervisor of your master dissertation or the lecturer responsible of the course fieldwork to discuss your stay.
  • Instructions to register research stays abroad for fieldwork 
  • If you supervisor cannot help, please contact Prof. dr. Karen Büscher (= Internationalisation coordinator of the Conflict and Development department)
  • More information for students is available on UFORA - infosite Master Conflict and Development.

Internships 

Internship as part of your curriculum - during your studies

Scholarship programmes for internships within the EU - during your studies

  • General information - Erasmus Traineeships roadmap for UGent students
  • You can receive a scholarship, depending on location and availability. The internship has to last for min. 2 months and needs to be part of your study programme.
  • Application
    • When? In February for internships in Semester 1 and Autumn for internships during Semester 2. At the time of application you do not need to have found an internship already. The internship place can be added ultimately 6 weeks before the start of the internship.
    • How? In OASIS, under Curriculum (next year) > Exchange > trainee – select institution: not yet decided in EU.
  • An Erasmus Traineeship must be arranged in direct contact with the person responsible for the programme in the department or research group. This means that you are responsible for the initial contact with the relevant promotors, researchers or research groups and for planning your Erasmus Traineeship. Please note that :
    • Erasmus Traineeship students are not allowed to sign up for courses abroad
    • There must be a connection with your study programme either as credits for your internship or as part of a course - see form curriculum component realisation - COR (curriculumonderdeelrealisatie in Dutch).
    • Upload the approval of the lecturer (written approval can be a mail) in the exchange application in OASIS (documents > others > approval lecturer for internship) and contact to evaluate your exchange application.

    Scholarship programmes for internships outside the EU - during your studies

    Internship abroad within EU - after your studies

    • General information: UGent website - Students on the move
    • A traineeship after graduation with support of an Erasmus+ grant can offer an alternative.
    • If you want to apply for this grant, it is very important to register your application during your graduation year. Registration is impossible after graduation. Even if you do not have concrete traineeship plans we strongly recommend to register your application anyway to keep your chances for a grant application safe in case travel restrictions are eased. Get registered for this grant before you are officially (via OASIS) informed about your final study results through the online platform (the Flemish international traineeship platform). It only takes a few minutes. The finalization of the grant application can be done in a later phase when traineeship plans have become more concrete, even after graduation.
    • Questions? Contact BuitenlandNaStudies@UGent.be

    Master's dissertation or fieldwork 

    Preparation of your stay abroad for research

    1. Register your stay abroad no later than 2 months before departure in the exchange application in OASIS. 
      • How to register? Information on UFORA - Welcome Abroad 
        • Select mobility type  'research' in OASIS>exchange application and you can manually fill in details of the organisation or place you will be doing research via button 'not in the list'
      • Want to apply for a scholarship? Don't forget to check the (earlier) deadlines!
    2. Link your exchange stay to your course, fieldwork course or thesis - see form curriculum component realisation - COR ('curriculumonderdeelrealisatie' in Dutch)
      • Discuss COR with your supervisor/lecturer
      • Upload the signed document COR (pdf) in exchange application OASIS > documents > others
    3. Master's dissertation agreement: For master thesis projects in collaboration with third parties (companies, not-for-profit organisations, …) - to be discussed with your supervisor. You can send the signed document to FSA. 
    4. Contact to check your submitted exchange application in OASIS. Finally the international support team of UGent will evaluate the application
    5. Questions? Doubts?

    During your stay

    • If you did not apply for a UGent scholarship there is no need to upload a contract in OASIS.

    After your stay

    • It is recommended to upload a confirmation of your stay in OASIS at the end of your stay abroad.
    Going abroad without a grant (within and outside the EU)? Check this step-by-step plan!

    Summer/Winter Schools

    • During the holidays it is possible to participate in a Summer/Winter School on a voluntary basis. You can browse in the offer of short programmes the faculty received via sharepoint database or check online.
    • Summer/Winter schools can be accepted as an elective course - please contact the Chair of the educational committee of your study field.

      • The student provides the following information: website, title of course or Summer school, organising university, duration, number of ECTS, content of the programme, evaluation method, information about delivering a transcript at the end of the programme.

        If evaluated positively by the Chair, the student delivers all relevant details of the Summer school and the positive assessment to the FSA (no later than October for sem 1 or February for sem 2). The course will then be added to the curriculum in OASIS.

    Short time mobility Blended Intensive Programme

    • Guidelines Blended intensive programme for students
    • The course must be recognised in your study programme (seek advice from the chair of your Study Programme Committee).
      • Policy decision educational committee FPS (CKO 14/2/2023): "The BIP-courses can only be included in the curriculum where university-wide electives are already provided in the programme of your study field."
        • The university-wide electives are available for students in Master Conflict and Development (please note that only a few university-wide electives are part of the elective list in MA CD and this means that students have one less elective/seminar subject to choose from,)
    • All outgoing participating UGent students have to submit an exchange application via OASIS for "Blended programme of short duration" only for the period abroad (usually only one week).

    Short time mobility - one day

    • Stays abroad only for one day in neighbouring countries should not be registered. Currently the exchange application in OASIS is only for stays of several days and longer. In case of doubt contact international@ugent.be.

    Multiple short stays at the same institution or organisation

    Outgoing students traveling to the same destination for multiple short stays within the same academic year need to submit only one registration in the OASIS exchange application for the entire period instead of multiple registrations. The different periods of stay can be communicated separately via email to rio.psw@ugent.be, with the lecturer/supervisor in cc. These different periods will be noted in the general exchange application.

    For these research or internship stays, only one document, the Curriculum Component Realization, is required.

    Exchange @ Home

    • Online or virtual mobility is possible for internship or research and is recommended in case of unsafe situations.
    • Apply by filling in the details of your exchange in OASIS > exchange application and add curriculum component realisation (COR).
    • Questions or more information? Contact rio.psw@ugent.be

    Cooperation with the Global South

    • Global Minds offers a wide range of funding opportunities for students, PhDs, post-docs and professors who want to engage with topics of South-North collaboration, Globalisation and Development in their research and/or teaching activities. Funds can be requested to organize student activities, travels to the Global South for partnerships and collaboration, organizing workshops, doing fieldwork in the Global South, developing innovative teaching tools to strengthen intercultural competences, etc. There are multiple opportunities!
    • Questions or more information? 

    Going abroad: Partnerdatabase Faculty PS

    Travel policy UGent and risk assessment 

    Travel policy at UGent

    Going abroad for studies - UGent

    Questions - contact: crisis management group actueel@ugent.be 

    Problems during your stay abroad

    What to do in case of serious trouble?

    If you encounter any problems of any kind during your stay at a host institution or organisation, first speak to your contact person at the host institution/organisation. In case of serious problems:

    Going abroad after your studies