During your stay

Welcome guide

Questions about practicalities, leisure or facilities? The Welcome Guide offers you an elaborate overview of everything you might want to know when starting your studies.

Join the Welcome Activities

We recommend you to arrive in Ghent in time so you can participate in our Welcome activities.

Time schedules

  • Check the study guide of UGent for a general course schedule of the English taught courses at our faculty (Programme summary > "course schedule 1st semester" or "course schedule 2nd semester" on the right side)
  • Find your personal course schedule in OASIS (only visible after enrollment - beginning of September for 1st semester and beginning of February for 2nd semester)
  • Schedules from the different study fields are NOT harmonized with each other and can change at the beginning of the semester. You might have to change your courses at the beginning of the semester due to timetable conflicts.

Courses - procedure after arrival

Applicable for all exchange students of UGent following courses at the Faculty of Political and Social Sciences

Courses - procedure after arrival

  1. Check your courses in your timetable. 
    • Do you have a time table conflict? Are the courses you mentioned in your learning agreement still available? 
  2. Change your courses if necessary, taking the course offer and course selection guidelines into consideration.
    • During the Faculty Welcome moment you will receive practical information on finalizing your course selection and changing your courses in Oasis
  3. Ask an approval for all your courses. 
    • Necessary for each course you want to follow (except for courses at University Language Center)
    • Fill in the Approval of lecturer” document 
    • Contact the lecturer (by e-mail, or in person before or after class)
    • Discuss the approval document and get the approval - document signed by lecturer in person or via email
    • Make a pdf / scan from all your approvals in one document
    • During the first week of the semester you can attend classes without having an approval of lecturer yet. 
  4. Download your Learning Agreement changes (only necessary if you add or delete courses after your arrival)
    • Go to OASIS > your exchange application > documents and download your Learning Agreement changes document. Or use the sample document (download it) from this website.
    • Sign it, have it signed by your home university.
  5. Upload the requested documents in OASIS, submit your curriculum and inform RIO.
    • Approvals of lecturer (one document): exchange application - tab documents - "other" - comment: 'approval lecturers’
    • Learning Agreement changes (if applicable): exchange application - tab documents - "Learning agreement changes"
  6. RIO checks your file. If your file is OK:
    • RIO signs the Learning Agreement changes
    • RIO uploads the Learning Agreement signed by the 3 parties in OASIS
    • RIO approves your curriculum

Deadline uploading requested documents + submitting your curriculum :

  • Semester 1: 20 October
  • Semester 2: 28 February

Online Platforms (Ufora - Oasis - Athena)

Students at Ghent University need to be able to handle multiple online platforms.  

Feeling good at our faculty

Check our webpage on Feeling good!


    • You are automatically registered for the examinations.
    • Schedules can be found on Oasis. You will be notified through UFORA when the schedules are available.
    • If you need study guidance, feel free to contact our students counsellors. 
    • The Flemish academic grading system is based on a mark between 0 and 20. A mark less than 10 means ‘fail’ (= ECTS grades F and FX). More info about the grading system at UGent
    • You can contact the lecturer or teaching assistants to get feedback on your exams of the first session after the examination period.
    • If you didn’t perform well (several failures) you might be invited for an evaluation talk or/and we might report on your academic performances to your home university.
    • What if you are ill or have an overlap during the exam period? When will the exam results be announced? When will you receive feedback? You can find the answers on the faculty website about course schedules, exams and feedback.


    • If you fail your examination, you are automatically registered for a re-examination during the resit examination period (end of August, beginning of September). It is not necessary to contact the lecturer separately to make arrangements regarding your re-examinations, except in special circumstances.
    • Schedules for re-examinations are available in Oasis from July onwards (click on “my calender”) 
    • It is not possible to participate in resit exams for courses you succeeded during exam session one.
    • If you do not want to take part in the resit examinations (for one or more of your courses), you can opt-out via OASIS.
      • How to opt-out for resits:
        ∙    Go to Oasis.UGent.be and log in with your UGent account
        ∙    Click on ‘My calendar’ on the left side
        ∙    Click on ‘Deelname aan tweedekansexamens’ (resit examination attendance)
        ∙    In the course overview, tick the resits you will not take

    • Your UGent account and student card are valid until the end of the re-examination period so you don't need to officially prolong your stay for re-examinations. (Prolongation is only necessary if you need UGent housing for the resit period).
    • Transcript of records after resit: If you do not attend the re-examination after a failure in exam session one, the transcript of records of the re-examination period will not repeat the grades of session one but will mention "absent".


    If you wish to extend your stay at our faculty for study or research/master thesis, please contact rio.psw@ugent.be at least two months before the start of the semester. RIO will inform you about the possibilities.