Application and enrolment or stopping doctorate (Ph.D.)

Application procedure before enrolment

    • Holders of a foreign degree need to complete an admission procedure during which the academic aspects (equivalence of your degree, research proposal, language skills) will be evaluated. This procedure may take some time (discounting even the time spent gathering your documents and applying for a visa).
      • Holders of a Belgian (or Luxemburg/Dutch) degree can apply through a simplified procedure.

      In both cases a candidate needs to obtain the explicit commitment of a UGent supervisor.

      General information on doctoral research at Ghent University

      After assessment of your application, Ghent University will inform you of the decision by sending you an official letter, signed by the Rector. With this letter of admission you will be able to enrol and to apply for a visa.

      Enrolment as PhD student

      All PhD researchers must enrol as student at the Registrar's Office at the start of their study, as well as re-enrol every following academic year (until graduation).

      Joint PhD contracts can be established from the start of the PhD degree if a research student intends to carry out doctoral research at more than one institution for a considerable length of time, and with a supervisor in each of the institutions.

      Enrolment for Doctoral School and Doctoral Training Programme

      • If you are enrolled as a PhD student at Ghent University you automatically become a member of one of the Doctoral Schools. You will have to decide which Doctoral School best meets your research topic.
      • All enrolled PhD students are also automatically enrolled for the Doctoral Training Programme Ghent University. That way you can take part in courses and activities. In some faculties this programme is mandatory.

      Stopping your Doctorate

      Should you wish to stop your doctorate/doctoral training programme/predoctoral training programme, you will need to personally go to the Registrar's Office or send a registered mail by post.
      You need to hand in your student card and you will no longer have access to the UGent network (account will also be terminated). You can have a refund of the tuition fee (except for the fixed amount), should you formally terminate your doctoral enrolment within 4 months after your first enrolment.

      PhD Lifecycle