All information about exams

Examination office

During each examination period, the Faculty Student Administration (FSA) sets up an Examination Office where students can report:

  • changes to the exam schedule;
  • all events which may jeopardize the exam schedule or prejudice the smooth course of examination proceedings.

Exam schedules

 As soon as the exam schedules are available, this will be communicated via Ufora. Please note, changes are possible until the following dates the latest:

 

  • First-term examination period: 1 December 2023
  • Second-term examination period: 22 March 2024
  • Resit examination period: 17 July 2024

 

You can consult your personal calendar via Oasis.

 

The dates for the public defence of the Master’s Dissertation are available on the Master’s Dissertation page.

Examination outside examination period 

At the faculty of Bioscience Engineering, examinations outside the examination periods can be organized for incoming and outgoing exchange students. Students who wish to make use of this: please consult Art. 2 §6 of the Faculty Vademecum.

Remote examination  

In exceptional circumstances exams can be organized from a distance. Lecturers faced with a question of students to pass a remote exam follow the procedure described in the Faculty Vademecum

Illness or force majeure 

In the case of justified absence a catch-up exam within the same examination period is made in consultation with the lecturer. The procedure to register your absence can be found here.

Overlap between exams

Overlap between exams, other than catch-up exams, within a GIT or model track with elective courses (including major/minor courses). Overlap means that 2 or more exams are held on the same day. The student must give priority to the previous course unit in order of the model track years or the duty course (in the case of model track).

Moving an exam can only be requested at your own initiative. The procedure can be found here.

Examination results

You will find your examination results in Oasis following the closing of the relevant part of the examination period.

Read how to download your results in Oasis.

First examination period, first term

All students can see the examination results on Thursday 8 February 2024 at 17:00.

First examination period, second term

For the Bachelor programme on Wednesday 3 July 2024 at 17:00.

For the Master programmes on Thursday 4 July 2024 at 17:00.

Second examination period

All students can see the examination results on Thursday 12 September 2024 at 17:00.

Video-instruction "download your examination results and other certificates"

Can I graduate in February?

 

An Examination Board holds deliberations at least twice per academic year:

− a first time at the end of the second-term exam period

− a second time at the end of the resit exam period

 

Every year in February, after the first-term exam period, an additional deliberation is held for students in a graduation year of a Bachelor's programme, a preparatory or academic bridging programme and a Master's programme who have at that point sat all their exams. Article 71 (Passing a study program) shall be applied in full.

Deliberation 

In accordance with Art. 67 of the Education and Examination Code, if the student has obtained a pass mark for every course unit in the deliberation set, i.e. at least a 10/20 the Examination Board will pronounce the student to have passed the deliberation set in question.

 

A student enrolled in the first deliberation set of a Bachelor’s programme can also be pronounced passed if said student meets the following cumulative conditions:

  • the first deliberation set only contains course units programmed in the first standard study track year of a Bachelor's programme;
  • the deficit for passing one or two course units amounts to no more than 1% of the weighted total of the deliberation set in which the ECTS credits are used as weights1. The deficit is calculated by multiplying the course unit’s exam mark with the number of ECTS credits attributed to the course unit;
  • the student has used the most recent exam opportunity for the relevant course unit;
  • the student has obtained a minimum of 8/20 for all the course units in the deliberation set;
  • the student has obtained less than 10/20 for no more than two course units in the deliberation set in question;
  • the student has obtained a minimum of 50% for the deliberation set. 

Passing a study program 

You pass for the study program if you have obtained a credit certificate for all the course units in their curriculum (cf. Article 57) or an exemption, and/or must have been pronounced to have passed all the deliberation sets belonging to said study programme (cf. Article 67).

 

Any student enrolled in the graduation year of a Bachelor’s programme, a preparatory or an academic bridging programme, an initial or advanced Master’s programme, will also pronounce to have passed if the following cumulative conditions are met:  

  • the student has taken up in their curriculum any remaining course unit in order to pass said study programme;
  • the deficit for passing one or two course units amounts to no more than 6 weighted marks, whereby the ECTS credits are used as weights. The deficit is calculated by multiplying the course unit’s exam mark with the number of ECTS credits attributed to said course unit;
  • the student has obtained a minimum of 8/20 for all the course units;
  • the student has obtained less than 10/20 for no more than two course units;
  • the student has used the most recent exam opportunity for the relevant course unit;
  • the Master’s dissertation and the mandatory work placements can never be deliberated.  

Material error 

If you suspect that a exam mark is incorrect, we advise you to attend the feedback session of the course. If the lecturer deems that the exam mark should be altered, the FSA will recifity the result according to Art. 65 of the Education and Examination Code.

Feedback

Feedback involves a review and explanation of students evaluation(s) to the students concerned. As part of this process, students are also provided with recommendations intended to uprate, improve or redress study performance with a view to taking part in future evaluations.

Throughout the feedback period after every (part of the) examination period, students are entitled to see and go through their examination copy.

Complaints

Contact the faculty ombudsperson.

Re-enrolment

You can re-enrol online from the day after your proclamation via Oasis.

Graduation ceremony

Final-year master students will receive an invitation for the graduation ceremony on their Ghent University e-mail account.

The graduation ceremony will be held on Saturday 21 September 2024.

Regulations 

Education and Examination Code

Faculty Vademecum

 

Contact 

Faculty Student Administration (FSA)