Faculty Vademecum 2017-2018

The Faculty Addendum/Vademecum contains the internal regulations of the Faculty of Bioscience Engineering (except those related to the Doctorate and the Doctoral Training Program; these regulations you can find on the website Obtaining a PhD) that supplement articles in the Education and Examination Code.

Articles from the Education and Examination Code without faculty addenda are fully applicable. Both this code and the Faculty Addendum are subject to changes. Each academic year changes to the Faculty Addendum are presented to the Faculty Board.

Organization of the academic year (Education and Examination Code art. 1-4)

§6: At the faculty of Bioscience Engineering, examinations outside the examination periods can be organized for incoming and outgoing exchange students. This is only possible with the approval of the lecturer in charge and after positive advice of the Faculty Student Administration. The student delivers this approval of the lecturer to the Faculty Student Administration.

At the faculty of Bioscience Engineering, examinations outside the examination periods can be organized for summer schools. No examinations outside the examination periods can be organized for preparatory programmes, linking programmes, Erasmus Mundus programmes and postgraduate programmes.

Admission Requirements (Education and Examination Code art. 5-14)

§2: The requirements for Master's programmes in English can be found on the Minerva Infosite.

The requirements are stated in this document: aangepaste taalvoorwaarden 2016-2017 (sorry, Dutch only...)

Enrolment (Education and Examination Code art. 15-26)

  • §1-§2: a student who wants to enrol for more than one study programme during on and the same academic year must meet the conditions on the page "Personalized Learning Track".
  • §3: a student who wants to enrol for an external GIT during on and the same academic year must meet the conditions on the page "Personalized Learning Track".
Following arrangements apply for all study programmes at the faculty of Bioscience Engineering. By mutual agreement between the responsible lecturer and the student who has working student status following facilities may be awarded:
  • having one or several examinations rescheduled to a different time in the same academic year
  • being given an alternative time for feedback

Contracts (Education and Examination Code art. 27-34)

Holders of credit certificates, of previously acquired qualifications (Eerder Verworven Kwalificaties, EVK) or of an aptitude certificate on the grounds of previously acquired competencies (Eerder Verworven Competenties, EVC), may request the Curriculum Committee to be exempted from certain course units of the study programme in question, in accordance with the procedures described on the page "Exemptions".

§4: Students submit a curriculum proposal via OASIS according to the Faculty guidelines and deadlines
  • §5: Any requests to change an established curriculum (i.e. adding and/or removing course units) need to be submitted by the students to the Curriculum Committee before 15 November for first-term course units and before 1 March for second-term and full-year course units, respectively. The procedure is described on the pages "Elective Courses" and "Personalized Learning Track"
  • §6: Possibility of appeal: Students may file an appeal against an unfavourable decision on their application for the composition of a curriculum with the designated appeals body: Faculty Board of Directors. The dean is the contact person (decaan.fbw@ugent.be).

Read the procedure on the web page Credit Contract.

Read how the committee is composed on the web page Samenstelling curriculumcommissie (sorry, Dutch only)

Study Programme Committee (Education and Examination Code art.35)

Study programme (Education and Examination Code art. 36-39)

§1: the deliberation sets are composed as follows:
  • in the Bachelor's programmes: always following the full-time standard learning track
  • in one-year Master's programmes: always following the full-time standard learning track
  • in two-year Master's programmes leading to the title of 'bio-ingenieur': deliberation sets are composed in chronological order (min 54 ECTS credits - max 66 ECTS credit per deliberation set).
  • in two-year Master's programmes not leading to the title of 'bio-ingenieur':always following the full-time standard learning track

Course unit (Education and Examination Code art. 40-47)

§3: The academic study programmes at Campus Schoonmeersen and Campus Kortrijk have permission from the director of the Departement of Educationals Policy to schedule class time slots according to time spans of 60 minutes instead of 90 minutes.

  • Rules on composing a personal curriculum: "Curriculum Rules"
  • Procedure on elective courses: "Elective Courses"
  • §5: Possibility of appeal: Students may file an appeal against an unfavourable decision on their application for the composition of a curriculum with the designated appeals body: Faculty Board of Directors. The dean is the contact person (decaan.fbw@ugent.be).
§ 1 5 ° For the Dutch FBW programs, the student can write the Master's dissertation in Dutch, English or French. No additional permission from the Faculty Board is thus needed. If the supervisor expects a Master's dissertation written in another language than Dutch, this must be announced so that the student can take this aspect into consideration when establishing his subject. The defense of the dissertation is in principle in Dutch.

Master's dissertation

Assessment per Course Unit (Education and Examination Code art. 48-60)

§5. In each Faculty a permanent Examination Office is set up during each examination period.

  • §1 2° The responsibility for the counselling of the Master's dissertation course unit at the FBE rests with maximum two dissertation supervisors. At least one supervisor belongs to the categories mentioned in the UGent EEC and is administratively responsible. This supervisor is also
    • associated to the FBE (or the Faculty of Science for the MSc in Physical Land Resources)
    • or lecturer of a general course or a course belonging to a main subject
    • or, for the Master's dissertation of the MSc in Technology for Integrated Water Management, lecturer of one of the courses of this programme.
    Persons without a doctoral degree but with extensive experience in the field of the master's dissertation, may also, provided thorough motivation, be admitted as supervisor.
  • § 1 5 ° For the Dutch FBW programs, the student can write the Master's dissertation in Dutch, English or French. No additional permission from the Faculty Board is thus needed. If the supervisor expects a Master's dissertation written in another language than Dutch, this must be announced so that the student can take this aspect into consideration when establishing his subject. The defense of the dissertation is in principle in Dutch.
  • §3 1° At the FBE, fellow students, professionals in the field in question, family members, friends and FBE staff are allowed to attend the defence of the Master's dissertation, upon approval of the chairman and only if the Master's Dissertation is not confidential.

Lecturers faced with a question of students to pass a remote exam, contact the Director of Education, who can convene an ad hoc committee (possibly digital). This committee has a varying composition, depending on the programme to which the incoming / outgoing student belongs. Permanent members are the Director of Education and the Learning path counsellor, who must ensure uniformity throughout the programmes, and also maintain a database with all concrete cases and decisions. The alternate members consist of the OC chairman, the lecturer and the ITC employee (s) involved in the case (International Office, Programme Coordinators). The authority of this committee is to handle each question and to make a well-founded decision. The starting point is that a remote exam can only be done in exceptional cases.

Appraisal per deliberation set (Education and Examination Code art. 66-69)

Assesment per study programme (Education and Examination Code art. 70-74)

  • §1: Examencommissies
  • §3: For taking examination-relation disciplinary decisions, delegation of competence is given to the chairman and the secretary of the Examination Board per study programme, complemented with the academic secretary and the lecturer involved. In case of doubt or larger infringements, the complete Examination Board can operate.
§1: No weighting factors, other than the credits, are used at the FBE.

Special circumstances (Education and Examination Code art. 75-78)

§5. In each Faculty a permanent Examination Office is set up during each examination period.

§1. At the FBE, the following definitions for fraud and irregulaties apply:

At the FBE, fraud is considered as any behavior of a student in the context of an examination or continuous assessment by which a correct judgement by the examiner / examination board regarding knowledge, insight and/or skills of himself or other students is wholly or partly prevented.

Following acts, next to carrying and/or using a digital or electronic tool or means of communication (EEC), are considered as fraud:

  • copy from someone;
  • all forms of verbal or non-verbal communication, except with the supervisor;
  • unauthorized use of written information sources such as cheat sheets, sections of courses, ...
  • committing plagiarism (cfr EEC article 78§2.)
  • ...

At the FBE, irregularities are considered as any infringement of the Ghent University EEC, of the Faculty Vademecum or of the rules to be followed with regard to the smooth proceedings of an examination or continuous assessment.

§2. At the FBE, the basic definition of plagiarism is not further completed or specified.

Ombuds persons (Education and Examination Code art. 98-99)

Appeals procedure (Education and Examination Code art. 100)

No faculty addenda

Final provisions (Education and Examination Code art. 103-106)

No faculty addenda