Regulations

The procedure below is valid for students of the English Master programmes of the Faculty of Bioscience Engineering (FBE) that defend their master dissertation at Ghent University.

Students registered in:

• the international joint programmes 'International MSc in Rural Development' and 'International MSc in Sustainable and innovative natural resource management' have to comply both with the regulations of the FBE and the regulations of the international consortium as described in their programme specific master dissertation guidelines.
• the Master of Science in Technology for Integrated Water Management will be informed about the master dissertation procedure by the programme coordinator of UAntwerpen.

The Master's dissertation is scheduled during the final year of the standard learning track of the Master programme. The master dissertation is domain-related to the study programme of the student (Exam and Examination Code EEC, Art. 59).

For more programme specific information of the master dissertation:

• The UGent course catalogue
• For the international joint programmes : the master's dissertation guidelines, provided by the programme coordinator

Timeline

Dec-Jan of Y1 of your MSc programme: Select your subject

Students get all necessary information through the International Training Center or the programme coordinator(s) on:

• How to find a master dissertation subject: availability of master dissertation topics through website or lists of topics proposed by the programme, explanation on the research topics and projects in the departments involved in the master programme; explanation on the possibility to propose one's own subject
• What is plagiarism and how to comply to the rules against it

May 15: Submit your subject

Final deadline for submitting the subject*, the promoter(s), the tutor(s)

*If necessary, the subject can be defined rather as a research theme, which leaves the necessary freedom to fine-tune the subject in a later stage (e.g. depending on the data or material that can be collected from the home country during the holidays).
Information on how to submit this information is announced in due time through the ITC Minerva course site or, for the international joint programmes, through the programme coordinator.

June: Prepare experimental work

The student has to discuss and reach an agreement with the promoter(s) and/or the tutor(s) on the following topics:

• availability: the starting date of the experimental work, working schedule during the week, availability during the first term first examination period, final date of the experimental work
• practical arrangements concerning the literature
• going abroad and/or collecting data (if applicable)
• possibility for scholarship (if applicable)
• confidentiality(if applicable)
• applications for the ethical committee (if applicable)

During Y2 of your MSc Programme

The Faculty Student Administration (FSA) UGent asks the students and consequentially the promoters to submit electronically:

• The final title of the Master dissertation ( = title which is mentioned on the students' diploma supplement)
• The promoter(s)
• The tutor(s)
• The confidentiality

Master's dissertation of two students with the same subject

A Master's dissertation by two students with the same subject is possible under following conditions:

• The work must be submitted in separate volumes.
• The defense is individual, so separated in space and time.
• For each Master's dissertation, a separate Board of Examiners is appointed, so a separate written assessment is required.
• If a common title is used, this has to be complemented with a separate and different subtitle.
• In the introduction of each Masters dissertation, the cooperation should be mentioned and the similarities and specificity of the work have to be described.

Going abroad for master dissertation

In case you go abroad in the framework of your master dissertation, you need to:

1. Register this in OASIS, before the departure:
   • in OASIS, open the tool ‘exchange’ in the academic year in which the master dissertation will be part of the student’s curriculum
   • Complete all required fields which will be opened gradually.
2. Send a message to out.fbw@ugent.be (after registration in OASIS!) with the message ‘I registered my master dissertation in OASIS’, mentioned student’s name and the name of the academic promoter.

Once registered in OASIS, the central administration UGent is able to include this information in the student's diploma supplement.

The diploma supplement is designed to provide a description of the nature, level, context, content and status of the studies that were pursued and successfully completed by the individual named on the original qualification to which this supplement is appended.

Counseling and feedback

The student is entitled to get the necessary supervision and guidance, by means of a number of counselling talks during which all aspects of the work can be discussed. These talks can be organized at fixed points of time or after making an appointment. The promoter coaches the student actively during these counselling talks, during which both the scientific aspects and the learning process can be discussed. feedback: the student is entitled to receive an interim evaluation based on the final competences to be obtained (as listed on the assessment form used by your promotor).

Problems concerning the availability of the student or concerning the availability of and the guidance by the tutor(s) or promoter(s) can be reported to the ombudsperson. The ombudsperson formally lays down the complaint in writing and tries to find a solution.

The student is ultimately responsible for the content of the Master dissertation.

Written dissertation

• Size: A4
• Colour cover: white
• Paper copies: printed on both sides
• Lay-out: there are no specific requirements regarding font type, font size, spacing or citation style at FBE. However, the typographic choices must give the text a neat and well-organized look.
  For the international joint programmes specific lay-out rules may apply at your current institution. Check and comply specific rules, as well as specific master dissertation programme guidelines!
• Include the copyright clause
• Include the confidentiality notification (if applicable)
• Cover page: print appropriate version (listed below) on white slightly thicker paper, do not add or delete logos
• Cover page Master of Science in Food Technology
• Cover page Master of Science in Physical Land Resources
• Cover page International Master of Science in Rural Development - Erasmus Mundus Learning Path and Atlantis Learning Path
• Cover page International Master of Science in Rural Development - Ekafree Learning Path
• Cover page International MSc in Sustainable and innovative natural resource management'
• Cover page for all other Master programmes (UGent, Faculty of Bioscience Engineering)
• Cover page exchange students

For more programme specific information of the master dissertation: please check the course catalogue.
For the international joint programmes ‘International MSc in Rural Development’ and ‘International MSc in Sustainable and innovative natural resource management’, the master dissertation guidelines are provided by your programme co-ordinator

Submission procedure and deadlines

Submission deadlines 2018-2019

• After first semester: Friday 18 January 2019 (only for students who can graduate after the first semester; these students will be informed by the FSA on the possibility to submit and defend in January)
• After second-term examination: Friday 7 June 2019
• Resit period: Friday 23 August 2019

Submission procedure

1. Upload an electronic version to Minerva, no later than 5.00 pm on the deadline date.
2. In case of confidentiality: please indicate on Minerva
3. Print the certificate proving the submission in Minerva, add it to one hard copy
4. Submit the hard copy of the master dissertation together with the certificate at the Faculty Student Administration (FSA), Campus Coupure, building A, room A1.101.
   For student in international joint programmes, 'International MSc in Rural Development' and 'International MSc in Sustainable and innovative natural resource management' staying at a partner university: send the hard copy no later than the deadline date (post stamp serves as proof) to:
   • UGent
     Faculty of Bioscience engineering
     Faculty Student Administration
     Coupure Links 653
     B- 9000 Ghent.
5. Submit a hard copy to each member of your jury (find your jury members in the UGent Master Dissertation website)
6. If requested: submit a hard copy to the promotor(s)

Defense dates 2018-2019

The defenses of the master dissertations take place on the following dates:

The detailed time schedules of the defenses are announced by the FSA after the deadline of submission.

Info

Questions about the master's dissertation procedure English master programmes: contact the International Training Center at Students.itc@ugent.be