Cancellation

On this page you can find all information for locally enrolled students at Ghent University for 27 ECTS credits (or more) under a diploma contract; concerning the cancellation of your room application or tenancy agreement from Ghent University

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I have not yet received a tenancy agreement

You can cancel your room application free of charge through .

I have received a tenancy agreement, but have not yet signed

  • You can cancel your tenancy agreement within 7 days through  with the email address through which you have entered your application in OASIS.
  • An administrative fee of €100.00 will be charged through an invoice (at the end of August at the earliest).
    • You are eligible for an exemption from these costs if you do not, or no longer, fulfil the eligibility requirements, cf. Internal rules and regulations. Provide us with proof of ineligibility. In that case no invoice will follow, or the invoice can be revised. You can send us this proof once you received the invoice as well.
Attention, after 7 days the Housing Office will cancel your tenancy agreement and an exemption will no longer be possible. An administrative fee of €100.00 will be charged through invoice.

I want to terminate a signed tenancy agreement before the starting date

At least three months before the starting date

  • You can cancel your tenancy agreement through .
  • An administrative fee of €100.00 will be charged through an invoice.
    • You are eligible for an exemption from these costs if you do not, or no longer, fulfil the eligibility requirements, cf. Internal rules and regulations. Provide us with proof of ineligibility. In that case no invoice will follow, or the invoice can be revised.

Less than three months before the starting date

  • There is a termination fee of 2 months' rent. Cancellation is possible through .
    • You are eligible for an exemption from these costs if you do not, or no longer, fulfil the eligibility requirements, cf. Internal rules and regulations. Provide us with proof of ineligibility. In that case no invoice will follow, or the invoice can be revised.

Can Ghent University terminate my signed tenancy agreement?

This is only possible in these cases:

  • You have obtained a master's degree (according to the Higher Education Register) at any institution for higher education in Europe.
  • Due to disciplinary sanctions or repeated violations of the internal rules and regulations.

In this case the tenancy agreement will be cancelled before the starting date (in the new academic year).

I want to terminate my tenancy agreement once the starting date has passed

    From the entry into force onwards you can terminate your tenancy agreement in the following cases.

    You can terminate your tenancy agreement by mail (to accommodatie@ugent.be) or by letter, with the reason for your termination and necessary proof included.

    1. Termination of studies

    If you end your studies, or if you enrol for less than 27ECTS credits, you can terminate your tenancy agreement. The notice period is 1 month and starts on the first day of the month following the notification of termination by email.

    2. Graduation during first examination period

    If you graduate during the first examination period and declare that you do not have the intention to rent a room again in a home or residence, the tenancy agreement will be terminated on 15 February or 15 July of the current academic year. Provide us with a transcript of records/list of received marks/quotations or a letter of your promotor that proves you have successfully passed all courses.

    3. Termination due to family reasons

    Upon the death of one of the parents of the tenant, or another person responsible for the living expenses of the tenant, you can terminate the tenancy agreement. The notice period is 1 month and starts on the first day of the month following the notification of termination by email.

    4. Termination through Social Services

    Based on social and/or financial review by Social Services you can terminate your tenancy agreement without notice period. 

    5. Can Ghent University terminate my tenancy agreement?

    Ghent University will terminate the tenancy agreement if an audit in the current academic year reveals that the tenant does not meet the eligibility requirements to be able to rent a housing unit. The notice period is 1 month.

    Q&A

    Do you have any additional questions? 

    Relevant information

    In case you do not seek a cancellation, but merely a modification or change, please find relevant information on our terms and conditions page.