Housing for international guests, staff members and internship students

*** Dutch version here ***

Who?
Location?
Rent?
Conditions?
Changes and cancellations?
Applications?
    PhD
    Visitors (max 90 days)
    Staff
For more information on our available options, you can contact us through this template.
Applications across academic years will be shortened until 13.09.2026.
A new application for the new academic year (with the new rental prices) can be submitted from 15.05.2026 onwards.

Who is (international) staff?

    International (temporary) guests who are not (yet) known at Ghent University.

    • (exchange)PhD students
    • students at Ghent University with an internship (but not regulated within an exchange or diploma contract)
    • (future) Ghent University staff
    • (temporary) visitors for a period longer than 90 days

    Location of available housing units

    PhD Rental Fee 2025-2026

    Rental invoice

    • Please verify the rent for the correct academic year
    • If your guest is only renting for half a month, then half a month's rent will be charged.
    • The first invoice does not have to be paid until 3 weeks after check-in.
    • Rent is due from the start date of the contract. All general expenses (internet, water, electricity,...) are included in the rent.
    • The rent can, if desired, be settled internally by mentioning the WBS element at the time of application. Although mentioned on the tenancy agreement, the tenant will not receive any invoices. No security deposit will be charged in case of an internal settlement as well: any expenses for damages will be invoiced to the faculty afterwards. 

      Changes to the payment method (to and from an internal settlement) are no longer possible after a reservation has been drawn up.

    Conditions of application

    Rental period

      • The rental period for a studio is min. 2 weeks and max. 6 months. The rental period for flats is 6 months as well, no extension possible.
      • It is only possible to rent for a minimum of half a month
      • Check-in is possible from 2 p.m onwards on the starting date of the agreement, or any later working day during opening hours of our reception desk. Check-in is not possible during weekends, with the exception of the months of February and September.
        Early check-ins are unfortunately not possible.
      • Check-out needs to be completed by 10 a.m. on the end date of the agreement, or any moment before that. Exceptions and late check-outs are unfortunately not possible.

      Changes and cancellations

      • Find more information on our policy regarding cancellations and modifications on this page.

      Applying for a housing unit

      • All applications for international staff and visitors are made by the departments;
        PhD-students however (whichever enrolment or scholarship) have to apply through OASIS themselves

      • Please read the application requirements before submitting a request.

        Please indicate clearly whether the stay is paid for by the staff member himself/herself or by the department. Changes to this are not possible afterwards.

      • The UGent account can already be created for a new staff member up to three months before the start of the employment through proper registration with DPO.

        Without this pre-registration through the departments, the guest will not be able to access the Internet in the homes and other University buildings.

      • An application can be made by someone in the department, using one of the application forms below.

       

      Which target group and which application forms

      • PhD-students (all types and scolars) (with or without a Dehoussebeurs) are not considered as staff-members for Housing-applications, but only as students.
        PhD-students get a "Letter of Admission" and must submit their room application themselves via the OASIS application for (exchange)PhD students to start up their enrolment at UGent (and apply for Housing in the same context).

      Only the PhD-student can apply through OASIS

      • Domestic and foreign visitors from other universities (staff or otherwise) who do not spend more than 90 days at Ghent University are considered visitors.
        This is possible in the context of (and sometimes financed within) a scientific exchange project and applies to staff members of other organizations who are temporarily staying at Ghent University for consultation or the implementation of a joint project with a Ghent University promoter.

        However, students with an enrolment or exchange program at Ghent University can never receive a visitor card, or housing through this app.
        If they have a "Letter of Admission"  they will have to apply themselves via the OASIS-application. 

      Accommodation through Visitors Card Application (by Faculty only)

      • All other (not at UGent enrolled) guests at Ghent University, as well as regular (future) staff-members
        • Independent Academic Personnel (ZAP)
        • Administrative & Technical Personnel (ATP)
        • Scientific Staff (Scientific Fellow, IOF fellowship holder), except doctoral fellows (PhD-students)!
        • Postdoctoral researchers (postdoc fellows, research fellows (even with external fellowship)
        • External personnel (UZ proxies, affiliated researchers...) 
        • Students with a (UGent) internship, not regulated through an exchange program or enrolled course (ECTS), (through DPO as affiliated staff)

      The above mentioned affiliated guests are - for housing applications - defined as target group staff member. As a faculty, you can find the correct form to submit a housing application in their behalf below. Please note: a staff-member (of the receiving faculty or department) needs to sign off on the application, not the applicants themselves!

      Please note: the department needs to do the necessary steps to make sure the future staff member gets enrolled at Ghent University (eVTA).
      In case the future staff member will not start their employment, please notify us as soon as possible. Payment for a reserved period can be covered by an internal WBS-element of the faculty as well.

      Application form staff-member (for "staff" only)

      Please mention which type of living unit (flat) is requested.

      Contact

      If you would like to check the next available period, please send us this standard message.
      For more information regarding staff housing requests, please email       .