Accommodation for academic and scientific staff & visitors

Location of the living units

Terms and conditions

When you apply for a living unit in the University Halls of Residence, you agree to these terms...:

Rental period

  • The minimum rental period is half a month, the maximum rental period is 6 months. The maximal rental period for flats is 3 months (no extension possible).
  • Generally speaking, the possible starting dates of the agreement are either the 1st or 16th day of a month and the end dates are always the 15th (exception: February 14th) or 30th/31st.
  • Check-in is not possible during weekends, except for weekends in February and September.
  • Please find more information regarding the possible starting dates of the agreement (Dutch). 

    Rental payment

    • Check out the rental fee for the correct academic year
    • The rent is due from the start of the reserved period. The tenant is obliged to keep the living unit that was allocated for the duration of the tenancy agreement.
    • The costs for the consumption of water, electricity, and heating, provision of bed linen, cleaning of the communal areas, repair service, and use of the internet are included in the monthly rent.
    • A monthly invoice will be sent to you by email, the deposit will be charged on your first invoice.
      Please note that there is no need to pay anything pre-arrival or upon your arrival.

    Modifications and cancellations

    • All modifications and cancellations must be done in writing, stating the reason and including the necessary supporting documents.
    • In case you wish to change the period for which you have made a reservation, please inform us at least one month before the start of the confirmed period. After that time, requests for changing the period will no longer be accepted and the rent will be due for the confirmed period.

    • Re-applications must be submitted online and are only taken into consideration if there are no rent arrears.
    • If you cancel your application after a living unit has been assigned to you by the Housing Office (upon which the applicant receives a confirmation email), the rent for a created vacancy will be charged to the department or faculty.
      An exemption is granted to applicants who do not meet the eligibility requirements to be able to rent a living unit in the academic year for which they have submitted an application and informed the Housing Office of this situation in due time.

    • ‘no-show’ equals a cancellation, for which the administrative fee or - in the case of staff and visitors - rent for the created vacancy will be charged. 
      In this case, no exemptions are possible.

    • From the start date of the tenancy agreement, the tenant may terminate the lease only if you terminate your studies or registration at Ghent University. The notice period consists of 1 month. The notice period of 1 month starts on the first day of the month following receipt of the email or letter.

    Apply for a living unit

    The application period starts on May 1, 2024.

    Please contact your (future) department if you wish to apply for accommodation.
    Only staff members from your (future) faculty can apply. They will make the application for you.

    Remember to check the terms and conditions mentioned above before you contact your department.

    You can find more information on how to apply on our Dutch page (External link, only for Ghent University personnel).

    More information?

    For more information about studios (for 1 person) and flats, please contact , tel. +32 (9) 264 71 32